Leave of absence
If you re-register no later than the last working day before the new lecture period begins, you may submit a written or personal request to take a leave of absence due to important and substantiated reasons. In exceptional cases, a leave of absence may be granted before the end of the lecture period. As a rule, students may only request a leave of absence for one semester (exceptions: child-rearing responsibilities, participation in PAD or DAAD programmes). If you submit a written request, please include a self-addressed, stamped envelope.
Important reasons for taking a leave of absence and the required substantiating documents
- Federal Volunteer Service (FSJ, FÖJ), voluntary military service (letter or certificate from the responsible office/department)
- Period of study abroad (confirmation from the foreign university)
- Voluntary work placement (work placement agreement or confirmation from the work placement provider)
- Illness (medical certificate)
- Pregnancy (pregnancy record book (Mutterpass) or confirmation from the attending physician)
- Child-rearing responsibilities (child's birth certificate)
- Care-giving responsibilities for family members (confirmation of care level)
Semester fee: To be eligible for a leave of absence, you must pay the semester fee in full and provide confirmation that payment has been received. For leaves of absence due to illness, pregnancy or foreign study, you can be reimbursed (upon request) for the amount charged for the services of the Studierendenwerk. For leaves of absence lasting longer than one semester or for leaves due to voluntary civil or military service, you can be reimbursed (upon request) for the full amount of the semester fee. The request for reimbursement must be submitted together with your request for a leave of absence.
New reimbursement procedure! The Student Admissions Office is now responsible for reimbursing the cost of the NRW semester ticket (€172.80). Please attach your NRW semester ticket to your refund request.
Enrolment continues: During your leave of absence, you remain officially enrolled as a student of the University. You are not entitled, however, to receive financial aid payments through BaföG. Your semester on leave is not counted as a degree-programme semester (Fachsemester). For absences lasting longer than one semester, petitioners normally do not receive a semester ticket from the second semester onward.
No examinations: Students on leave are not entitled to complete required coursework and/or examinations at the University of Münster. This rule does not apply to retakes of failed examinations, requirements for participation in a foreign exchange programme or practical semester, for which a leave of absence was granted, and in the case of a leave of absence to care for one's children or family members.
The first semester: Students are generally not allowed to take a leave of absence in their very first semester. The only exception might be when a student wishes to complete a semester abroad at a foreign university or accept a foreign work placement prior to commencing a master's degree programme at the University of Münster.
For more information, please contact the Student Admissions Office.