Using WWUzoom via Web Browser

Requirements:

  • You are using Chrome as a browser (this includes Mac users).

Notes:

  • Please note that functionality of WWUzoom is limited when participating in a meeting via the browser.
  • Join a Meeting

    1. Join a Meeting

    Go to https://wwu.zoom.us and click "Einem Meeting beitreten" ("Join a meeting") to join an existing meeting. You will need the meeting ID and the meeting password from the moderator.

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    Enter the meeting ID and click "Join".

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    After entering a meeting ID, two options are displayed:

    Select "Join via a browser" if you do not want to install the desktop app.

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    The use of Zoom via the browser requires agreement to the terms of use and privacy policy. Click on "I agree".

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    Now enter the meeting password and your name. This name will be displayed to the other participants of the meeting. Click on "Join".

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    Click "Join the audio by computer" to enter the meeting room.

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    2. Control Options

    You are now in the meeting room. Here you can make further settings:

    • Microphone (1): device selection, settings, mute
    • Camera (2): device selection, settings
    • Invite (3): link to the meeting for inviting participants
    • Participants (4): list of participants
    • Screen Sharing (5): Share your screen with other participants (you can show your entire desktop, an application window or a browser tab).
    • Chat (6): You can send messages to individual or all participants.
    • More (7): Disable video reception
    • Leave the meeting (8)

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  • Start a Meeting (Moderator)

    1. Start a Meeting

    Go to https://wwu.zoom.us and click "Ein Meeting starten" ("Start a meeting") to schedule a meeting.

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    You will get to the Münster University login page. Enter your WWU ID and your WWU password and click on "LOGIN".

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    A window opens in which you can choose whether you want to start the meeting via desktop app or browser:

    • Desktop app: If you have already installed the desktop app, you only need to click on "Open zoom" (or "Click here"), otherwise select "Download zoom and execute".
    • Browser: Click on "here" to start the meeting in your browser.

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    Now you are asked to select your audio channel. Click on "Participate in audio by computer". You may have to grant access rights to the camera in your browser.

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    2. Send Invitation

    You can then invite participants to your meeting. To do this, click on the "Invite" icon in the lower menu bar.

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    A window will open in which you will see your meeting ID at the top and your meeting PIN at the bottom right. Click "Copy Invitation" in the lower left corner to copy a ready-made invitation text to the clipboard. You can then paste the text into your invitation e-mail.

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  • Schedule a Meeting (Moderator)

    1. Open Schedule Menu

    Go to https://wwu.zoom.us and click "Anmelden" ("Login") to schedule a meeting.

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    You will get to the Münster University login page. Enter your WWU ID and your WWU password and click on "LOGIN".

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    You are now in your WWUzoom account. Click on "Meetings". To schedule a new meeting, click on "Schedule New Meeting".

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    2. Meeting Settings

    Enter the required information about the meeting:

    • Topic (1)
    • Description (2)
    • Date and time (3)
    • Duration (4)
    • Recurring meeting (optional) (5): Specify a periodicity if required.
    • Meeting ID (6): In most cases, an automatically generated meeting ID is useful. You should only use your personal meeting ID for meetings with people you meet regularly.

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    • Meeting password (7)
    • Video (8): Decide whether your camera and that of the participants is switched on/off at the beginning of the session.
    • Audio (9): Select "Both" to allow participants via telephone and computer.
    • Meeting Options (10):
      • Join before presenter (a): Enable this feature for large meetings. Participants can enter the meeting before you are present. If the waiting room is activated, the function is disabled automatically.
      • Mute participants when joining (b): Activate this function for large events. Participants are muted when joining the meeting, but can activate their microphones.
      • Waiting room (c): Enable the waiting room for smaller meetings. You must manually allow every participant to join the meeting. This allows you to prevent unwanted people from joining the meeting.
      • Only authorized persons can participate (d): Participants must be logged in to Zoom to join your meeting.
      • Record the meeting automatically (e): Deactivate this function. If you want to record meetings, you should start the recording manually and follow our instructions.
    •  Alternative moderators (11): If you specify a co-moderator, you do not need to attend your meeting yourself. The co-moderator can represent you and has the same rights as you.

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    To confirm your settings click on "Save".

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    3. Send Invitation

    To view the key data of your meeting (ID, password), click on the name of the meeting. The settings overview appears. Here you can copy the invitation text with all necessary information and send it to the participants by e-mail.

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    4. Start/Edit/Delete a Meeting

    In the "Meetings" section, your upcoming meetings are displayed. If you click on a meeting, you have the following options:

    • Start
    • Edit (by clicking on the name of the meeting)
    • Delete
    If you want to start a scheduled meeting (at the scheduled time), click on "Start" here. You will be redirected to the Zoom desktop app and dialed in directly as moderator of the meeting.

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