© CIT

Mass Mail

Service:Official communications and mass emails to groups of people from the human resources department or the student section are sent out by CIT after approval by the responsible parties. Please note that we need at least one week's notice for such a mass mail.

Target Group: employees of the administration

Usage Costs: free of charge

Application: Form (Self-Service-Portal) [de]

Contact: Service Desk

  • Requirements: Requesting a Mass Mail 

    • Sender name (max. 80 characters, including spaces)
    • Reply address
    • Mail subject (max. 80 characters, including spaces)
    • Mail text
    • Signature
    • Recipient group

    The Mass Mail can include Links, attachments and grapics. In the ideal case attach these as E-mail(.msg) or as a word-document(.doc)

  • Specification: Formulating a mail text

    Please note the following when composing mass emails:

    • Font: Calibri
    • Font size: 11
    • Font color: black
    • Consistent structure for regular messages
    • Avoid too many markings (clarity)
    • Only underline links in blue so that they remain clearly recognizable
    • Display links uniformly as hyperlinks or written-out links
    • Signature separator between text and signature (enter minus, minus, space)
    • Alternative texts for images (these can be read aloud by screen readers)

     

    English text for students

    If you are sending a mass mailing to students, we also need an English translation from you.
    You can mark this with the addition “English Version below” and “English Version”.