Using WWUzoom via Desktop Client (OS X)

Requirements:

  • You have registered for WWUzoom. Register
  • You have installed the Zoom desktop client ("Zoom-Client für Meetings"). Download

Note: To log in, use the login via SSO (Single-Sign-On) of Münster University.

  • Login via SSO

    Open the zoom desktop client "Start Zoom" or "Zoom". Click on "Login".

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    Do not enter your login data in this step, but click on "Login via SSO".

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    In the following step you will be asked to select the company domain. Enter "wwu" and then click on "Continue".

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    Now enter your WWU ID and your WWU password and click on "LOGIN".

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    Allow the connection to your desktop application.

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    You will now return to the client.

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  • Join a Meeting

    1. Join a Meeting

    To participate in a meeting, you need the meeting ID and the meeting password from the moderator. Open the desktop client and click "Join a meeting". If you have already opened the desktop client, click "Home" in the top menu bar and then click "Join".

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    Enter the meeting ID and your name. This is displayed to the other participants in the meeting. Click on "Join".

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    Now click on "Join the audio by computer" to enter the meeting room.

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    2. Control Options

    You can make further settings in the meeting room:

    • Audio (1): device selection, settings, mute
    • Video (2): device selection, settings
    • Participants (3): list of participants
    • Chat (4): You can send messages to individual or all participants.
    • Share Screen (5): share your screen with other participants (You can show your entire desktop, an application window, a browser tab, or a whiteboard. In addition, screens of connected Apple devices can be shared. You can also share computer audio to show a video/presentation with sound).
    • Reactions (6)
    • Leave the meeting (7)

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  • Start a Meeting (Moderator)

    1a. Start a Meeting

    Open the Zoom desktop client and log in via SSO. Then click on "New meeting". Then click on "Join the audio by computer" to enter the meeting room.

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    Note: Your personal meeting room is a meeting room permanently reserved for you, comparable to an office. The personal meeting room has a fixed meeting ID and can always be reached via the same link, so you should not pass on this information at will. Only use the room for meetings with people you meet regularly.

    Open the Zoom desktop client and log in. To start a meeting with the personal meeting ID, click on the small arrow next to the "New Meeting" button. Check the box "Use my Personal Meeting ID (PMI)" (- make sure at your next meeting that the box is unchecked again). Move your mouse over your ID in the area below. You now have the following options:

    • Copy ID
    • Copy Invitation
    • PMI Settings
    First click on "PMI Settings".

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    Make the following settings:

    • Password: tick
    • Video:
      • Host: on
      • Participants: depending on size and type of event
    • Audio: Telephone and Computer Audio
    • Audio Dial In: Dial in from Germany (If "Dial in from United States" is displayed here, click "Edit". Tick "Germany" and untick "United States" and confirm with "Done".)
    • Advanced options:
      • Waiting Room: Enable the waiting room for smaller meetings. You must manually allow every participant to join the meeting. This allows you to prevent unwanted people from joining the meeting.
      • Attend before host: Enable this feature for large meetings. Participants can enter the meeting before you are present. If the waiting room is activated, the function is disabled automatically.
      • Mute participants at entry: Activate this function for large events. Participants are muted when joining the meeting, but can activate their microphones.
      • Authorized participants only: Participants must be logged in to Zoom to join your meeting.
      • Record the meeting automatically: Deactivate this function. If you want to record meetings, you should start the recording manually and follow our instructions.
      • Alternative moderators: If you specify a co-moderator, you do not need to attend your meeting yourself. The co-moderator can represent you and has the same rights as you.
    To confirm your settings click on "Save".

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    Now click on "New meeting". Then click on "Join the audio by computer" to enter the meeting room.

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    2. Send Invitation

    You can view the (personal) meeting ID and the meeting password by clicking on the info icon in the upper left corner of the meeting room. You can copy this information and email it to the participants to invite them. Alternatively, you can invite participants directly from the bottom menu bar. For more information on the setting options within the meeting room, please refer to the section "Join a Meeting".

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    3. Control Options

    You can make further settings in the meeting room:

    • Audio (1): device selection, settings, mute
    • Video (2): device selection, settings
    • Security (3): security settings
    • Participants (4): list of participants
    • Chat (5): You can send messages to individual or all participants.
    • Share screen (6): share your screen with other participants (You can show your entire desktop, an application window or a browser tab).
    • Polling (7): single or multiple choice questions
    • Recording of the meeting (8)
    • Closed Caption (9): You can type subtitles yourself or assign someone to do it, as well as use a third-party program for this function.
    • Breakout Rooms (10): Create subgroups in which you divide participants automatically or manually.
    • Reactions (11)
    • Leave the meeting (12)

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  • Schedule a Meeting (Moderator)

    1. Open Schedule Menu

    Open the Zoom desktop client and log in. Then click on "Calendar".

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    2. Meeting-Settings

    In the "Topic" section (1), give the event a name, and set a date and time. Make the following settings in the other sections:

    • Meeting-ID (2): generate automatically
    • Password (3): tick

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    • Video (4):
      • Host: on
      • Participants: depending on size and type of event
    • Audio (5): Telephone and Computer Audio
    • Audio Dial In: Dial in from Germany (If "Dial in from United States" is displayed here, click "Edit". Tick "Germany" and untick "United States" and confirm with "Done".)
    • Calendar (6)
    • Advanced options (7):
      • Waiting Room: Enable the waiting room for smaller meetings. You must manually allow every participant to join the meeting. This allows you to prevent unwanted people from joining the meeting.
      • Attend before host: Enable this feature for large meetings. Participants can enter the meeting before you are present. If the waiting room is activated, the function is disabled automatically.
      • Mute participants at entry: Activate this function for large events. Participants are muted when joining the meeting, but can activate their microphones.
      • Authorized participants only: Participants must be logged in to Zoom to join your meeting.
      • Record the meeting automatically: Deactivate this function. If you want to record meetings, you should start the recording manually and follow our instructions.
      • Alternative moderators: If you specify a co-moderator, you do not need to attend your meeting yourself. The co-moderator can represent you and has the same rights as you.
    • Activate language translation (8)
    Confirm your entries to complete the scheduling.

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    3. Start Meeting

    Future meetings are displayed in the application window. To start the meeting, click "Start".

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    4. Control Options

    You can make further settings in the meeting room:

    • Audio (1): device selection, settings, mute
    • Video (2): device selection, settings
    • Security (3): security settings
    • Participants (4): list of participants
    • Chat (5): You can send messages to individual or all participants.
    • Share screen (6): share your screen with other participants (You can show your entire desktop, an application window or a browser tab).
    • Polling (7): single or multiple choice questions
    • Recording of the meeting (8)
    • Closed Caption (9): You can type subtitles yourself or assign someone to do it, as well as use a third-party program for this function.
    • Breakout Rooms (10): Create subgroups in which you divide participants automatically or manually.
    • Reactions (11)
    • Leave the meeting (12)

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