Online registration for Erasmus outgoings
With the online registration you generate your declaration of acceptance for an Erasmus study place and the base for the scholarship contract, the Grant Agreement. The contranct also contains the amount and duration of the grant as well as other important information.
Please note: Only those days will be funded that fall within the period agreed in the grant agreement and are also certified by your host university. The online registration should not be confused with the online application at your host university. Please pay attention to the formal requirements and deadlines of your host university.
Deadline for online registration for the academic year 2024/25 (start in WiSe 2024/25 or SoSe 2025): 31 April 2024
To successfully complete the registration process, you will need a current certificate of enrolment and confirmation of your study place with signatures as upload files (see menu item 8 in the online form). These documents must be uploaded before submitting the declaration of acceptance. Please take this into account when planning your schedule and meeting the deadline!
Entering the duration of your stay
When entering your expected time of stay in the declaration of acceptance, it is important that you select the start and end dates as accurately as possible.
You will usually receive information on the semester dates directly from your host university. If you are unsure about the start and end dates, contact your Erasmus contact person in the department who is in direct contact with the host university.
If in doubt, we advise you to enter a start date that is a few days before your regular lecture start date. This will give you a time buffer in the event of subsequent changes to the period of your stay!
Eligible events
In principle, you can receive funding for the days you spend in the host country on study-related matters - from the first event to the end of the semester (including the exam period or similar). Everything has to be certified by the host university and has to be entered in a data sheet. Study-related events are, for example:
- Welcome Week (usually one week before lectures begin)
- Language course (usually 1-2 weeks before lectures begin)
- Internship lasting less than two months (60 days) (must also be documented in the Learning Agreement and Transcript of Records!)
However, days spent looking for accommodation or holidays are not eligible for funding!
Change of residence time
Before the scholarship contract is drawn up, you still have the opportunity to correct your data in writing. Once you have signed the scholarship agreement, it is no longer possible to start earlier with the funding. The days that are confirmed by your host university in the datasheet but lie before the start date stated in the scholarship agreement will therefore not be funded!
To illustrate:
- 06.09. - 04.02. Date in the scholarship contract after signature
- 30.08. - 04.02. Certificate of stay from the host university
Only the days from 06.09. onwards can be funded.
Therefore, if in doubt, choose a start date that is a few days before your regular lectures begin!
A later extension of the end date is only possible if you contact the International Office at least 30 days before the end of the original scholarship contract.
For illustration:
- 06.09. - 04.02. Date in the scholarship contract after signing.
- 06.09. - 15.02. Certificate of stay from the host university
The International Office must be informed of any changes up to 30 days before 4 February.
In any case, funding days will be calculated to the day on condition that a certificate from the host university confirming the actual period of your study visit is available. Due to a limited mobility budget, we reserve the right to limit the maximum funding period for all scholarship holders to possibly 4 months.
Please inform us of any changes of the duration of your stayt:
erasmus.2024@uni-muenster.de
Click here to go to the online registration