WWUzoom: Planning and Conducting Courses (Recurring Meeting)

"Recurring meetings" without a fixed period of time are particularly suitable for holding lectures and seminars. Such a recurring meeting is comparable to a room that you can enter at any time. You only have to tell the participants the meeting ID and the meeting password once - they are valid for all dates of a course and remain valid until you delete the meeting.

  • Planning a Course

    1. Open Schedule Menu

    We recommend that you plan meetings for teaching via the browser, as you have more settings available for recurring meetings. To do this, go to https://wwu.zoom.us and click on "Anmelden" ("Log in").

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    You will get to the Münster University login page. Enter your WWU ID and your WWU password and click on "LOGIN".

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    You are now in your WWUzoom account. Click on "Meetings". To schedule a new meeting, click on "Schedule New Meeting".

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    2. Meeting Settings

    We recommend the following settings for courses:

    • Enter the subject and optionally a short description.
    • Tick "Recurring meeting"and select "No specific time". The meeting can now be used several times with the same settings.
    • Make sure that a meeting password is set.

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    2a. Lecture

    If you want to hold a course with many participants (e.g. a lecture), select the following settings:

    • Video: Activate the video of the moderator and deactivate the video of the participants.
    • Audio: Select "Both".
    • Join before presenter: Activate this function. Participants can enter the meeting before you are present.
    • Mute participants when joining: Activate this function. Participants are muted when joining the meeting, but can activate their microphones.
    • Waiting room: If the function is activated, deactivate it. Otherwise, you must manually allow every participant to join the meeting.
    • Alternative moderators: All persons entered here can use the same meeting room as moderator. If you conduct the course alone, leave this field empty. For courses that are held by several persons, enter the e-mail addresses of the other moderators here. (Note that you must enter the e-mail address that is displayed for the person in question in their WWUzoom profile. Please ask if necessary.)
    Click on "Save".

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    2b. Seminar

    If you want to hold a course with few participants (e.g. a seminar), select the following settings:

    • Video: Activate the video of the moderator and deactivate the video of the participants. Participants can activate their video in the meeting if required.
    • Audio: Select "Both".
    • Join before presenter: Deactivate this function. Participants cannot enter the meeting until you are present.
    • Mute participants when joining: Activate this function. Participants are muted when joining the meeting, but can activate their microphones.
    • Waiting room: Activate this function. You must manually allow each participant to join the meeting. This allows you to prevent unwanted people from joining the meeting.
    • Alternative moderators: All persons entered here can use the same meeting room as moderator. If you conduct the course alone, leave this field empty. For courses that are held by several persons, enter the e-mail addresses of the other moderators here. (Note that you must enter the e-mail address that is displayed for the person in question in their WWUzoom profile. Please ask if necessary.)
    Click on "Save".

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    3. Send Invitation

    You now see an overview of your saved meeting settings. Under "Copy the invitation" an invitation text is automatically generated. This contains, among other things, the meeting ID and the meeting password. You can send this information to your participants e.g. by e-mail or Learnweb.

    If you have an Exchange mailbox, you can also click on "Outlook Calendar". A new e-mail will then open in your Outlook with an appointment and an invitation text containing all necessary information about your meeting. You can send this e-mail to the participants.

    Under "Edit this meeting", you can change the saved settings at any time.

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  • Conducting a Course

    When conducting a course, we recommend using the Zoom desktop client, as it offers more options during the meeting. Open the desktop client and log in via SSO. Then click on "Meetings" in the upper menu bar. Here you will find an overview of your scheduled meetings.

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    Select the desired course on the left side and click on "Start".

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