© Uni MS IT

General Terms & Conditions (Confluence)

Date: 26.10.2020

1. User Group

The service is only available to Münster University staff and may only be used for purposes directly related to the work at Münster University. An application for a Münster University Confluence Space can only be made for a department, a project or a working group for which the applicant may act responsibly. In exceptional cases, external persons may have read access to Confluence.

2. Access

No application is necessary to gain access to Confluence. Employees can register with their university ID at https://confluence.uni-muenster.de/ [de] and use the university's internal and public areas.

3. Legal Basis for the Processing of Personal Data

The application for a Confluence space for a department, a group of employees or a project team is made informally by e-mail to the service desk (it.servicedesk@uni-muenster.de). The following information must be included in the e-mail:

  • the desired name of the Confluence space
  • an area abbreviation (3 or more characters, letters and/or numbers only) used in the URLs
  • a short description of the space
  • the responsible space administrator (the person who should manage the space and assign rights)

The Confluence space will be set up after receipt and examination of the application. The space administrator will receive an e-mail with the link to the new space. He or she can then assign users and groups to the space and grant usage rights. A prerequisite for assignment is that users have previously registered with Universität Münster-Confluence. Administrator rights should be reserved for the space administrator (and a deputy if applicable). The participating users (persons with editing rights), and especially the space administrator, are responsible for the content of the space. They are obliged to comply with legal provisions, in particular those concerning copyright. Once the space has been created, no further action is taken by the WWU IT. However, the WWU IT is available to answer questions on the use of Confluence.

4. Security of Your Content

The accessibility of the content is regulated by the allocation of usage rights. An area is public (i.e. accessible without user registration) if the group "anonymous" is granted (at least) read permission. In principle, write permissions should never be granted to this group.

If content is to be accessible to all Münster University employees (i.e. all registered users), a corresponding authorisation can be set up for the "confluence-users" group. To restrict access rights to certain user groups, groups from the central user administration can be used.

5. Obligations of the User

In principle, the general IT User Regulations of Münster University and the legal provisions apply. This includes the prohibition of insulting, racist, discriminatory or pornographic content. In the event of a breach of these obligations, the WWU IT is entitled to modify or delete the corresponding contributions and to block access.

6. Archiving/Deleting a Space

The area administrator must inform the WWU IT if a space is no longer needed and can be archived/deleted. The WWU IT may archive spaces that have not been edited for more than 2 years. Archived spaces can only be found under the category "Archived Spaces" and will no longer be displayed in queries or dashboards or found by other searches.

7. Availability Restrictions

There is no claim to availability of the system. The usability may be limited, especially due to maintenance work. This usually takes place on Wednesdays between 6 and 9 a.m.

8. Disclaimer

Claims for damages by the user are excluded. The above disclaimer also applies in favour of the legal representatives and vicarious agents of WWU IT if the user asserts claims against them.

9. Severability Regulations

The university may put additional regulations or amendments to regulations into effect with one month's notice without the applicable terms of use becoming invalid. Should any of the above provisions be invalid for legal, technical or operational reasons or require immediate amendment, the other provisions shall remain unaffected. Notifications of changes and publications are made on the websites of the WWU IT.