WWUzoom: Scheduling/Moderating Meetings for Others

There are two ways to schedule meetings for others or conduct meetings on their behalf:

  • Alternative Moderator: If you specify a co-moderator when scheduling a meeting, you do not need to attend the meeting yourself. The co-moderator can represent you and has the same rights as you. The co-moderator must be a user of the Münster University.
  • Deputy: The substitute rule allows you to delegate the planning of your own meetings permanently to other people (anteroom/assistant function). The deputy must be a user of the Münster University.
  • Alternative Moderator

    1. Default Settings in the Web Interface

    Go to https://wwu.zoom.us and log in via SSO to activate the moderator function in the personal settings.

    © WWU IT

    Click on "Settings" and then on "Meeting".

    © WWU IT

    In the section "In Meeting (Basics)" activate the option "Co-Moderator".

    © WWU IT

    2. Schedule a Meeting with Co-Moderator

    When scheduling a meeting via web app, desktop client or mobile app, you can name people under "Alternative Moderators" who will moderate a meeting together with you or in your place. To do this, enter the university e-mail addresses. (Note that you must enter the e-mail address that is displayed in the WWUzoom profile of the desired person. Please ask if necessary.)

    © WWU IT
  • Deputy

    1. Default Settings in the Web Interface

    Go to https://wwu.zoom.us and log in via SSO to activate the moderator function in the personal settings to activate the deputy function in the personal settings.

    © WWU IT

    Click on "Settings" and then on "Meeting".

    © WWU IT

    In the "Other" section, go to the "Assign authorization" section.

    • Assign scheduling authorization: Here you will see all users who are allowed to plan meetings on your behalf. To add a person who can schedule meetings for you, click the "+" symbol and enter their main university e-mail address. (Note that you must enter the e-mail address that is displayed in the WWUzoom profile of the desired person. Please ask if necessary.) You can remove the permission by clicking the "x" next to the email address.
    • I can schedule for: All users for whom you are allowed to plan meetings are displayed here.

    © WWU IT

    2. Schedule a Meeting as Deputy

    When scheduling a meeting via web app, desktop client or mobile app as a deputy, you can now check "Schedule for" and select for whom you are creating the meeting from the drop-down menu.

    © WWU IT