Zoom X: Polling

With the polling tool, you as the moderator can ask single and multiple choice questions to the participants of your meeting. You can conduct several polls in one meeting and each poll can contain several questions. You can prepare the poll in advance or formulate questions and answers spontaneously during a meeting. Anonymous polls are possible. You can download a poll report after the meeting in the Zoom X web interface at https://wwu.zoom.us.

Important: The polling function is only available in "scheduled" meetings, not in meetings that you start via "New Meeting" in the desktop client or in the app.

Notes on Secret Votings

If you want to use the polling function of Zoom X for secret votings (e.g. in committees), please take into account the following information:
- Role of the moderator in the vote: The polling function is only available to the moderator. However, the person who creates the poll cannot participate in it. Therefore the meeting and the poll should be conducted by a neutral person.
- Voting / vote transfer: The polling function ensures that each meeting participant (except the moderator) can vote exactly once. Vote transfers are technically not possible.
- Abstentions: Voters are not required to participate in a poll. In order to get an overview of the number of participants, it may be useful to use "abstention" as an answer option.
- Anonymity: In an anonymous pol, the participant information in the poll report (see below) is made anonymous.
- Data economy: If possible, follow the principle of data economy. Do not use names in votes, but neutral terms such as "candidate A".
- Consideration of the status group: If status groups are treated separately in votes (e.g. professors/other participants), you must carry out two (or more) votes with the individual status groups.
  - Voting rounds in the presence of all meeting participants: Start the poll for the first status group. Use the audio channel to ask if all those eligible to vote have voted. If this is the case, end the poll and present the anonymous results to the meeting participants. Repeat this procedure for the other status groups. If there are more votes in a poll than there are eligible voters, the poll is invalid and must be repeated.
  - Voting rounds in the presence of the eligible voters: Alternatively, you can ask the non-voters to leave the meeting for the period of voting. In this case, it is recommended that you use the waiting room, where the non-voters can gather to be re-entered by the moderator after the end of poll.
- Poll report: The poll report is available via the Zoom X web interface (see section "Downloading the Poll Report").
Planned Polls

1. Creating the Poll
If you don't want to create your poll spontaneously in the meeting, but you know your questions in advance, you can prepare the poll. To do this, call up the Zoom X web interface at uni-ms.zoom.us and log in.

Click on "Meetings" and select the meeting in which you would like to conduct the poll. (Note: If you create a new meeting, the poll function will only appear in the editing overview after you have saved the meeting.)
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Click "Add" next to the information "You have not created any poll yet".
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Enter a title for the poll and decide if the poll should be anonymous. You can then enter your question(s) and answer options. For each question you can choose whether it is a single or multiple choice question. Click "Save" to save your poll.
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In the overview you can create additional polls for the meeting or edit existing ones. Running polls can no longer be edited.
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2. Conducting the Poll
Start your meeting as usual. At any time during the meeting you can now conduct the poll(s) prepared for it. To do so, click on "Polling" in the lower menu bar to open the polling menu.
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If you have created several polls for your meeting, select the poll you want to start from the drop-down list. If you need to make last-minute changes, click on "Edit" - you will then be redirected to the edit mode in the web interface. Otherwise click on "Start the poll".
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Let the poll run as long as you want. Meanwhile you can see the participation rate and the current status of the results. If you want to end the poll, click on "End the poll".
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Now the final results are displayed. If you want to show the results to the participants immediately, click on "Share results"; end the sharing with "End the poll results". Otherwise you can close the polling menu.

If you would like to conduct further polls or show the results of a poll to the participants at a later time, you can do this via the polling menu.
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Spontaneous Polls

1. Creating the Poll
You can create and conduct a poll at any time during the meeting. To do so, click on "Polling" in the bottom menu bar to open the polling menu. (Note: Please note that the polling function is only available in "scheduled" meetings, not in meetings you have started via "New Meeting" in the desktop client or in the app.)
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Click on "Edit" or "Add new question". In both cases you will be taken to the polling editor in your browser.
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Enter a title for the poll and decide if the poll should be anonymous. You can then enter your question(s) and answer options. For each question you can choose whether it is a single or multiple choice question. Click "Save" to save your poll.
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In the overview you can create additional polls for the meeting or edit existing ones. Otherwise minimize the browser and return to Zoom.
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2. Conducting the Poll
The polls are now visible in the polling menu. If you have created several polls for your meeting, select the poll you want to start from the drop-down list. Click on "Start the poll".
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Let the poll run as long as you want. Meanwhile you can see the participation rate and the current status of the results. If you want to end the poll, click on "End the poll".
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Now the final results are displayed. If you want to show the results to the participants immediately, click on "Share results"; end the sharing with "End the poll results". Otherwise you can close the polling menu.

If you would like to conduct further polls or show the results of a poll to the participants at a later time, you can do this via the polling menu.
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Downloading the Poll Report

After your meeting you can generate and download a report with the poll results (CSV file). To do this, go to the Zoom X web interface at https://wwu.zoom.us and log in. Click on "Reports" and select "Meeting".
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Click on "Meeting Report", select the report type "Poll Report" and the period for which you want to see the available reports (max. 1 month). Click on "Search". You will now see a list of the existing poll reports. Click on "Generate" for the desired report.
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You will be forwarded to the "Report Queue" tab. Once the report is generated, the page will automatically refresh and a "Download" button will appear. Click this to download a CSV file of your poll results.
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