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Group Management

At the University of Münster there are many groups of users who need the same permissions. By becoming a member of a group, a university ID receives the rights associated with this group. For example, there is a (standard) student group which allows all members the use of basic services (e-mail box, IT Portal, WiFi access, etc.). Each student ID is a member of this group. There are also a number of additional groups for individual departments, institutes or working groups. A university ID can be a member of any number of groups and then has the sum of all rights of the individual groups. The membership in a group is always limited. Group membership expires when the expiry date is reached. The university ID thereby loses the rights associated with this group.

Each group requires a group management consisting of at least one person responsible for the administration of the group. The group management decides on membership applications and may extend or terminate the membership of all group members at any time. In institute groups, this task is usually assumed by the institute management. However, it can delegate this task by adding further group leaders. General groups (e.g. the student or staff group) are automatically kept up-to-date. The group administration for users is done via the IT Portal, for group leaders via MIA (German only). MIA is only accessible via the university network, i.e. you might need to establish a VPN connection beforehand.

Contact: Identity Management

  • View, apply for & renew group memberships

    To get an overview of your group memberships, prolong these or apply for new memberships, please log in to the IT Portal with your university ID. There, select University ID (account) and group memberships in the navigation column on the left and then click on Group memberships. On this page you will get an overview of your memberships including the current membership end date and further information.

    If there are group memberships for which you can request an extension or reactivation, you will find this option at the top of the page. Otherwise, the IT Portal will tell you why an application is currently not possible, e.g. because the group membership is configured automatically based on your studies or because the termination date is too far in the future. At the bottom of the page you will find the option to apply for new group memberships.

    If you have received a notification mail that one or more group memberships will end soon, please always check this page of the IT portal additionally, since it is constantly updated. Group management is mostly automatic, so the situation can change a few hours after our mail was sent.

    Note: If you cannot renew your membership via the IT Portal, please contact the group leader directly. If this is not possible, you can contact our Identity Management.

  • Group Application

    New groups can be requested after consultation with your IT service provider (IVV) using this form: Application "New Group" (Form G) (PDF)

    Please send the application preferably as a scanned PDF to our identity management. The processing of the application takes about one week.

  • Group Application/Administration

    Group leaders can manage existing groups and their leaders in the MIA-Portal [de]. Please note that MIA is only accessible via the university network, i.e. you might need to establish a VPN connection beforehand.

    Under exceptional circumstances, changes to the group management can be requested via: Application "Add/remove Group Leader" (Form GL) (PDF) [de]

    Please send the application preferably as a scanned PDF to our identity management. The processing of the application takes about one week.

  • FAQ


    My membership in a group has been terminated, although I still need it. What can I do?
    Please first try to apply for an extension of your group membership via the IT Portal itself. If this is not possible, please try to contact the group leader concerned. If your problem persists, please contact the CIT identity management team.
    Please note that membership in many automatically filled groups cannot be renewed manually via the IT Portal. These include among others the student group u0dawin and the employee group u0mitarb. These group memberships are automatically renewed upon renewal of the employment contract or enrollment for the following semester. The membership in institute groups may also be subject to such an automatism or may also have a fixed expiration date. In order to find out which of these cases applies to you, please go to the IT Portal and click on University ID (account) and group memberships.