© WWU IT

User Groups

At the University of Münster there are many groups of users who need the same permissions. By becoming a member of a user group, an WWU ID receives the rights associated with this user group. For example, there is a (standard) student group which allows all members the use of basic services (e-mail box, IT portal, WLAN access, etc.). Each student ID is a member of this user group. There are also a number of additional groups for individual departments, institutes or working groups. A WWU ID can be a member of any number of user groups and then has the sum of all rights of the individual groups. The membership in a user group is always limited. Group membership expires when the expiry date is reached. The WWU ID thereby loses the rights associated with this user group.

Each user group requires a group management consisting of at least one person responsible for the administration of the group. The group management decides on membership applications and may extend or terminate the membership of all group members at any time. In institute groups, this task is usually assumed by the institute management. However, it can delegate this task by adding further group leaders. General groups (e.g. the student or staff group) are automatically kept up-to-date. The group administration – for users as well as for group leaders – is done via the IT portal.

Contact: Identity Management

  • Group Membership: Application for/Renewal

    Application
    To apply for a membership, click on "Request new membership" under "Username (account) and group memberships" in the IT Portal. You now have the opportunity to select the desired user group and submit your application.

    Renewal
    To renew a membership, click on "Prolong membership" under "Username (account) and group memberships" in the IT Portal. In the overview of your memberships you can select and renew the desired membership.

    Note: If you cannot renew your membership in a user group this way, please contact the user group leader directly. If this is not possible, you can contact our Identity Management.

  • User Group Application/Administration

    User group leaders can manage existing user groups in the WWUBEN Portal [de]. New user groups and changes to the user group management can be requested using the following forms:

    Application "New User Group" (Form G) (PDF)
    Application "Add/remove User Group Leader" (Form GL) (PDF) [de]

    Please send the application preferably as a scanned PDF by mail to zivben@uni-muenster.de. The processing of the application takes about one week.

  • FAQ

    How can I find out to which user groups my ID is assigned?
    To get an overview of your group memberships in user groups, please log in to the IT Portal with your WWU ID. There, select "WWU ID and group memberships" in the navigation column on the left and then click on "Overview over all group memberships". On this page you will get an overview of your memberships including the current membership end date, the renewal status and further information. If you have received a notification of an upcoming membership end by e-mail, please always additionally inform yourself on the above mentioned page in the IT portal, as this page is constantly updated. Group management is mostly automatic, so the situation can change after a few hours and problems often resolve themselves.

    How can I apply for or renew membership in a user group?
    To apply for or renew membership of a user group, please log in to the IT portal with your WWU ID. There you select "WWU ID and group memberships" in the navigation column on the left. To apply for a membership click on "Request new membership". You now have the opportunity to select the desired user group and submit your application. To extend a membership click on "Prolong membership". You will get an overview of your memberships and have the possibility to extend memberships, if the respective user group allows it. If you are not able to renew your membership in a user group, please contact the user group leader directly. If this is not possible, you can also contact the WWU IT team.

    My membership in a user group has been terminated, although I still need it. What can I do?
    Please first try to apply for an extension of your group membership via the IT portal itself. If this is not possible, please try to contact the group leader concerned. If your problem persists, please contact the WWU IT team.
    Please note that membership in many automatically filled groups cannot be renewed manually via the IT portal. These include among others the student group "u0dawin" and the employee groups "u0mitarb". These group memberships are automatically renewed upon renewal of the employment contract or enrollment for the following semester. The membership in institute groups may also be subject to such an automatism or may also have a fixed expiration date. In order to find out which of these cases applies to you, please go to the IT portal and click on " WWU ID and group memberships". 

    How can I request a new user group?
    If you would like to create a new user group, please use form G. You can find it at the top of this website under "User Group Application/Administration " -> "Application New User Group (Form G)". The form must be signed by an employee of the WWU who declares himself/herself responsible for the group. Please send the application, preferably as a scanned PDF file, by e-mail to nutzer@uni-muenster.de or in writing to "WWU IT, Nutzerverwaltung, Einsteinstr. 60, 48149 Münster". It will take about one week to process your application by post, so in your own interest we would ask you to use the online procedure if possible.

    How can I add or remove a user group leader?
    User group leaders with status F ("responsible (for funding)") or V ("leader administration allowed") have the possibility to manage the user group leaders of the respective group via the IT portal. To do so, log in to the IT Portal and select the heading "Group Leadership" in the navigation column on the left. Click on the button "managing user groups" to get to the WWUBEN interface. There you click on "Projekt verwalten" and then select the group you want to edit. On the following page you choose the function "Leiter des Projekts bearbeiten" and get an overview of all user group leaders with different administration possibilities.
    Alternatively, changes to user groups can be initiated via post or scanned via e-mail by a person with status F. In the case of user groups which can be clearly assigned to a particular institution as a whole, WWU IT also accepts a letter from the managing director of that institution. Please send your letter preferably as a scanned PDF file by e-mail to nutzer@uni-muenster.de or by post to "WWU IT, Nutzerverwaltung, Einsteinstr. 60, 48149 Münster". It will take about one week to process your application by post, so in your own interest we would ask you to use the online procedure if possible.