PROMOS mobility programme of the DAAD

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The PROMOS mobility programme, established in 2011 by the German Academic Exchange Service (DAAD), finances short-term study visits abroad (up to six months). Students of the University of Münster can apply directly to the University to receive funding for specific foreign study-related purposes.

Please note that the PROMOS website is updated on a regular basis. This particularly applies to the application modalities and restrictions with regard to fundable expenditures on the part of the faculties.

Upcoming application deadlines

+++ The next PROMOS application deadline for visits abroad starting between January and July 2018 is 15 October 2017. +++

Unfortunately, the digitalisation of the application procedure will - due to technical problems - not be able for the October deadline. So please hand in your application documents as usual (see "application").

Florine van de Loo (student assistant) can be contacted for general questions about PROMOS on Tuesdays between 3pm and 5pm (International Office, room 107).

  • General Information

    Funding requirements
    Procedures and organisation
    Information about the faculties


    Funding requirements

    To be eligible for a PROMOS scholarship, applicants:

    • must be enrolled at the University of Münster and remain enrolled for their entire stay abroad (in bachelor's, master's, Diplom, Magister, state examination programmes etc.; students enrolled in PhD progrmmes can apply for funding through certain programmes (exceptions: language courses, specialist courses, study trips. For more information, see "Funding lines"). 

    Combining PROMOS funding with other scholarships

    • It is possible to combine PROMOS funding with other scholarships as long as these scholarships exclusively finance one's studies in Münster. Applicants must provide confirmation that their other scholarship providers do not cover foreign study-related expenses.
    • Scholarship holders should ask their scholarship provider whether it finances study visits abroad. Most public and private foundations provide scholarship funding for study visits abroad upon application. 
    • The application must include a signed statement confirming the scholarship provider’s refusal to finance your study visit abroad (see Annex 1 of the PROMOS application form).
    • Applicants are permitted to combine PROMOS funding and Deutschlandstipendium without any limitation.
    • Double funding through Erasmus and PROMOS is not permitted.

    Multiple PROMOS scholarships

    • Applicants who received a PROMOS scholarship earlier in their academic career (e.g. bachelor's programme) can apply for funding later in their studies (e.g. master's programme)
    • Students may receive multiple PROMOS scholarships within one level of education (BA, MA, Diplom, state examination etc.) as long as the total funding period does not exceed six months.
    • Foreign students are eligible for PROMOS funding if they intend to obtain their degree at the University of Münster.

    Travel warnings

    • Visits abroad to countries for which a travel warning has been issued by the Federal Foreign Office [de] are not eligible for PROMOS funding. We reserve the right to demand repayment of scholarship funding in part or whole if a travel warning is issued during the student's visit abroad.
    • We strongly urge applicants to register on the website of the Federal Foreign Office ("Electronic registration of Germans abroad") prior to travelling to regions where security and safety concerns exist. 

    Procedures and Organisation

    All of the important information, dates and deadlines concerning PROMOS scholarship procedures are summarised in the following schedule:  Timeline for students


    Please note:

    •  Please remember to hand in the data sheet no later than six weeks after your return at the International Office!

    FAQs

    A summary of the most important questions and answers regarding PROMOS can be found here.



    Information about the faculties

    As the PROMOS representatives of the faculties normally select the scholarship recipients (exception: study-abroad visits arranged on the basis of university partnerships), candidates must comply with the application modalities of their respective faculties:

    PROMOS representatives

    Faculty-relevant information

    • FB 03: Law
    • FB 04: School of Business and Economics
    • FB 06: Educational and Social Science
    • FB 07: Psychology and Sport and Exercise Sciences
    • FB 08: History and Philosophy
    • FB 09: Philology
    • FB 11: Physics
    • FB 12: Chemistry and Pharmacy
    • FB 13: Biology

  • Funding lines – What type of funding proposals are supported through PROMOS?

    Study visits, research modules & short-term visits for thesis work
    Work placements & internships (Careers Service)
    Language courses
    Specialist courses
    Study trips/ group trips
    Trips to competitions

    In order to accommodate the diverse range of visits abroad, the PROMOS programme offers several lines of financial support for which different criteria apply. You can find these listed below. We recommend that applicants inquire at their faculty about possible changes to these criteria which may apply to their subject of study.

    Please note:

    • As a rule, PhD students are not eligible to receive funding through PROMOS (exceptions: language courses, specialist courses, study trips, see below)
    • PhD students can submit applications for short-term and one-year scholarships directly to the DAAD.

    Study visits, research modules & short-term visits for thesis work

    • Funding duration: one to six months

    Fundable measures:

    • Study visits at foreign universities
    • Research modules (= research internships) at foreign universities/ research organisations
    • Short-term visits for thesis work at foreign universities/ companies

    Funding cannot be granted to:

    • Participants of the Erasmus programme

    Exceptions and special cases:

    • Funding may be granted if the respective faculty has not concluded an Erasmus agreement with the desired target country. In this case, students may be eligible to receive a PROMOS scholarship as free movers for visits within the EU.
    • Students who have already received funding through an Erasmus agreement and have thus exhausted the available funds of the existing partnership.
    • Students of Medicine, who wish to complete their practical year in a university hospital, have to apply via the Careers Service.

    Information on short-term visits to complete thesis work:

    The following criteria must be fulfilled in order to be eligible for financial support:

    • The candidate is working on a thesis which justifies the visit abroad
    • The candidate is not entitled to attend regular lectures at the foreign university
    • If the thesis is neither completed at a university or company, the applicants may still be granted funding, provided:
      • A detailed project schedule is included with the application which can later be used to monitor the candidate's progress.
      • The faculty fully supports the candidate's intention to go abroad.


    Work placements & internships

    • Funding duration: six weeks to six months
    • Please note: PROMOS scholarships for work placements and internships are awarded by the Careers Service of the University of Münster.

    Language Courses

    •  Funding duration: three weeks to six months

    Fundable measures:

    • Language courses for students and PhD students at public universities abroad.
      • Candidates are not required to submit proof of language competency in order to apply.
    •   Language courses which take place between earning a bachelor’s degree and commencing a master's programme, provided:
      • the candidate provides confirmation of admission to the master’s programme in question or an equivalent pledge of acceptance from the University of Münster.

    Specialist courses

    •  Funding duration: five days to six weeks

    Fundable measures:

    • Specialist courses for students and doctoral candidates offered by a university or a research organisation abroad
    • Specialist courses which take place in the time between earning a bachelor’s degree and commencing a master’s programme, provided:
      • the candidate provides confirmation of admission to the master’s programme in question or an equivalent pledge of acceptance from the University of Münster.

    Non-fundable expenditures:

    •  Congress or conference participation

    Please note:

    • The term "specialist course" also applies to summer schools at foreign universities
    • Specialist courses comprise units of instruction which are comparable to the forms of instruction at the home university.
    • Participants in specialist courses are generally granted either a flat-rate allowance (30 euros per day in Europe, 45 euros per day outside of Europe) or a lump-sum payment (500 euros). The funding amount varies depending on the number of applicants and the decisions of the faculties.

    Study trips/ group trips

    • Funding duration: max. 12 days

    Fundable measures:

    • Trips of at least five students or doctoral candidates
    • One university representative (max.) to accompany the study group

    Non-fundable expenditures:

    • Concert trips
      • Funding applications for concert trips must be submitted directly to the DAAD.

    Please note:

    •   Applications are to be organised and submitted by the responsible instructor (see the section on “Application procedures” below)

    Trips to competitions

    • Funding duration: max. 12 days

    Fundable measures:

    • Students and doctoral candidates
    • The group does not necessarily have to be accompanied by a university representative (e.g. lecturer), but funding can be granted to one, if desired.

    Please note:

    • All participants need to apply individually (see the section on “Application procedures” below)
    • Trips to competitions can receive funding even if only a single person participates.
    • PROMOS grants funding to trips to international student competitions abroad, e.g. National Model United Nations in New York, computer programming championships, EU simulation games etc.
  • Scholarship amounts

    Study visits, research modules & short-term visits for thesis work
    Work placements & internships (Careers Service [de])
    Language courses & specialist courses
    Study trips/ group trips & trips to competitions
    Scholarship recipients with disabilities

    PROMOS scholarships are assigned varying amounts of funding depending on the line of financial support. These are based on the country-specific travel allowance rates provided by the DAAD.
    In the following, you will find an overview on the scholarship amounts with respect to their corresponding programme lines.

    Please note:

    • Apart from visits abroad arranged on the basis of university partnerships, the faculties are responsible for determining the amount of each scholarship (i.e. whether travel expenses and/or monthly partial grants, and/or course fee allowances are included). For more detailed information on the amount of funding assigned to each programme line, please visit the PROMOS webpages operated by the faculties.
    • Foreign study BAföG grants (Auslands-BAföG): candidates may receive monthly financial aid of up to 300 euros without deduction.
    • The funding rates are defined by the DAAD. In practice, the actual funding granted to applicants is less than the maximum calculated funding amount due to the large number of applications.

    ________________________________________
    Study visits, research modules & short-term visits for thesis work

    • monthly partial scholarship between 300 and 500 euros
    • and/or country-specific travel allowance

    Please note:

    • Due to the large number of applications and the limited budget, candidates rarely receive financing for their entire visit abroad.
    • In special cases, tuition fees can be partially covered up to a maximum amount based country-specific rates.

    Work placements & internships

    Please note:

    • Candidates are not eligible for PROMOS funding if they receive work compensation exceeding 400 euros per month.

    Language courses & specialist courses

    • monthly partial scholarship instalments between 300 and 500 euros
    • and/or country-specific travel allowance
    • and/or a one-time course fee allowance of 500 euros


    Study trips, group trips & trips to competitions

    • Flat-rate allowance per participant/day for trips to destinations in the EU, Iceland, Liechtenstein, Norway, Switzerland and Turkey: 30 euros
    • Flat-rate allowance per participant/day for trips to all other countries: 45 euros

    Scholarship recipients with disabilities

    • Scholarship recipients with disabilities may apply for special-needs funding of up to 10,000 euros.
    • Conditions:
      • Additional expenses are foreign travel-related (i.e. the extra costs are exclusively the result of the trip and visit abroad)
      • Other funding providers cannot (or have refused) to grant funding
    • Candidates must provide proof of the degree of disability (at least 50%)
  • Application procedures

    • How to apply

      Applications for one-semester scholarships, funding for short-term trips for thesis work, language courses/specialist courses, scholarships for research modules abroad (= research internships) and scholarships for trips to competitions, are comprised of two parts:

      1. A digital application submitted on time and via email, with all required documents (see the section on “Required documents”) compiled into a single compiled PDF file, to Florine van de Loo (promos.io@uni-muenster.de)
      2. The printed and signed application form submitted to the International Office (c/o Florine van de Loo).

      Please note:

      • Applications will only be considered if all formal requirements are met. Incomplete applications will neither be processed nor considered.
      • Only one application may be submitted per application period.
      • All of the important forms and documents for the PROMOS scholarship programme can be found in the Downloads section (see right sidebar “Downloads”).
      • Please hand in the completed data sheet to the International Office (c/o Florine van de Loo) within six weeks after returning from abroad.
      • Visits abroad to countries for which a travel warning has been issued by the Federal Foreign Office [de] are not eligible for PROMOS funding. We reserve the right to demand repayment of scholarship funding in part or whole if a travel warning is issued during the student's visit abroad.
      • We strongly urge applicants to register on the website of the Federal Foreign Office ("Electronic registration of Germans abroad") prior to travelling to regions where security and safety concerns exist.

      Special regulations:

      • Study/group trips: It is not necessary for each participant to submit an individual application. The organising instructor is responsible for submitting the application by the given deadline which must include details regarding how many intend to participate (without names). In the case that funding is approved, the instructor is also required to send individual documents to the International Office (application form and declaration of insurance cover) approximately six weeks before departure.
      • After returning, a signed list of all participants is to be handed in by the supervising university representative to the International Office, c/o Florine van de Loo.
      • Work placements & internships: Applications for work placement funding must be submitted to the Careers Service [de] (c/o Ruth Nolden).

      English language certificates

      • The Language Centre can issue English language certificates to students in all degree programmes at the University of Münster, e.g. the language certificate for candidates from Germany applying for a DAAD scholarship abroad:
        http://spz.uni-muenster.de/de/sprachzeugnisse

    • Deadlines

      Applications for scholarship funding are subject to the following deadlines without exception:

      • 15 October for visits which will begin between January and June of the following year
      • 15 April for visits which will begin between July and December

      Please note:

      • Applications which are handed in after the respective deadline cannot be considered for the current application round.
      • Other deadlines and application forms apply for internships (for more information, visit the Careers Service [de])
      • It is possible to receive a one-week extension for submitting language certificates, provided the candidate notifies the International Office to request such an extension. Extensions may not be requested for any other application forms.
    • Application forms

      The PROMOS application is comprised of a printed and digitalised application form.
      Both parts of the application must be filled out in German and handed in at the International Office, c/o Florine van de Loo, by the given deadline.

      I. Required documents for the printed part of the application:

      1. The printed and signed PROMOS application form
      2. If the candidate is already receiving scholarship funding for their studies in Münster: Annex 1

      II. Required documents for the digital part of the application:

      1. Certificate of enrolment
      2. Copy of ID card/ passport
      3. Signed PROMOS application form
      4. If the candidate is already receiving scholarship funding for their studies in Münster: Annex 1
      5. Letter of motivation (Instructions on what to include in your letter of motivation)
      6. Curriculum vitae in tabular form (in German; in exceptional cases, also in English)
      7. List of all completed university courses and examinations with corresponding grades, and a weighted GPA (grade point average).
        This transcript can either be a print-out from the examination management programmes (e.g. QISPOS or Wilma) or this overview (must be signed by university official). Please include your bachelor's certificate, if applicable.
      8. Language certificate confirming knowledge of the language of instruction/research or working language used in the host country. The following certificates are accepted:
        • Official language certificates, such as TOEFL, IELTS, DELF etc.
        • Language course certificate which specifies the achieved language level (at least B1)
        • DAAD language certificate
        • Abitur examination in a foreign language: min. grade of 3+ (9 pts.)
        • No language certificate is required for language course applicants
        • No language certificate is necessary if the applicant will only attend German-language courses in the host country. This fact must be mentioned in the letter of application.
      9. Signed statement of insurance cover or proof of health, accident, and liability insurance valid for the entire duration of the visit abroad.
        • The University of Münster requires the statement of insurance cover for liability reasons. It must be included with your application (signed!) even if you haven't taken out all of the necessary insurance policies yet!
      • For short-term visits for thesis work, please include the following additional documents:
      1. Confirmation of supervision signed by a professor/lecturer of the University of Münster [de]
      2. If the thesis is neither completed at a university nor company, include a detailed project schedule which can later be used to monitor the candidate's progress and justify the trip to the host country.

      Please note:

      • If scholarship funding is granted, the recipient is required to submit confirmation of acceptance at the host university/ host institution/ language or subject course to the International Office.
      • Exception: Study visits arranged on the basis of university or faculty partnerships

  • Selection procedure

    • The applications undergo a preliminary assessment at the International Office with regard to their fundability and are then forwarded to corresponding faculties. The scholarship recipients are selected by a faculty-based selection committee (PROMOS representatives in the faculties [de]). If the visit is arranged as part of a university partnership, the selection of scholarship recipients is made by an internal selection committee at the International Office. 
    • The selection process takes about 8 weeks. Candidates are notified of the committee’s decision approximately two months following the application deadline.