Data in the E-Mail Cloud
Your e-mail program wants to save data in a cloud?
Some well-known e-mail programs back up your data in their own cloud. This data includes sensitive data such as passwords or e-mail content. By backing up the data in the cloud of the e-mail program, the data is transferred to the respective provider and the confidentiality of the data can no longer be guaranteed. The use of e-mail programs with this form of cloud connectivity to access the e-mail accounts provided by the University of Münster violates the University's IT Usage Regulations and is a data protection and information security issue. Even for private e-mail accounts, you should always consider whether you agree to such data transfer before setting up a corresponding e-mail application.
Be careful if your e-mail program suggests that you backup data in a cloud or to synchronize data with it. This can also be an additional function added as part of a new software version of the e-mail program you have used so far. You should therefore check which additional functions come with a new e-mail program version before accepting and installing it.
In our reports, we explicitly warn about individual e-mail programs that transfer data to their own cloud: The new Outlook version in 2024, the Microsoft Outlook app for Android and iOS, the Edison Mail app, Microsoft Outlook for macOS
Here you will find instructions on how to securely access your Exchange or standard e-mail account from different end devices. You can also use the Outlook Web App to access your Exchange account directly via the browser on your (mobile) device. The standard e-mail account can also be accessed directly via the browser using perMail.