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Open Access Publication Fund at the University of Münster

Scientists of the University of Münster WWU can apply for support from the University's publication fund for open access publications. Open Access means free access to scientific information on the Internet. This means that anyone interested worldwide should be able to access literature and materials free of charge. You can find more information on this topic on our  Open Access website.

Since end of 2017, costs for Open Access monographs and collections can also be refunded; the criteria for this have been updated as of August 2021.

  • Funding for articles in open access journals

    Conditions

    Funding from the Open Access Publication Fund is subject to the following conditions:

    • The articles are published in "pure" Open Access journals: The journal articles are accessible to users free of charge via the Internet immediately upon publication.
    • The journal applies the strict quality assurance procedures recognized in the respective subject (e.g., journals listed in the Directory of Open Access Journals). More information on how to check the quality of a journal.
    • Only articles for which a member of the University of Münster is responsible for paying the publication fees as "submitting author" or "corresponding author" will be funded.
      Since January 1st, 2023, funding for employees at teaching hospitals of the WWU who are not also members the WWU or the UKM is no longer possible.
    • Since January 1st, 2023, the corresponding and submitting authors of the articles in question who are members of the University of Münster have to have an ORCID iD. (Decision of the university's Licensing Committee in October 2022)
    • Only such articles are funded that are published under a Creative Commons CC-BY license. If journals offer a choice between an in-house licence and a CC license, the CC one has to be choosen. This applies e.g. in case of the Journal of the Optical Society of America (OSA) or the Journal of the Amercan Meterological Socienty (AMS).
    • From 01.06.2022 on, there will be no limit on the amount of publication fees. The costs for all articles will be distributed to the ULB and the faculties in the following year according to the distribution principles determined by the WWU License Commission. The ULB bears one third of up to €2,000 per article, while the departments bear two thirds of the amount up to €2,000 as well as any costs above this per article.
    • Only requests for refunds where the invoice date of the original invoice from the publisher is no more than 90 days ago can be considered.
    • Articles funded by the Publication Fund must include a reference to the support (e.g., "We acknowledge support from the Open Access Publication Fund of the University of Münster.").
    • Articles appearing in so-called hybrid journals – requiring subscription, e.g., "Open Choice" model) or in Mirror Journals  are not eligible.

    If your publication is part of a DFG-funded project, please contact us so that we can check whether funding from the Publication Fund is possible.

    Procedure

    If you have published an article in an Open Access journal, you first have to pay the invoice and then submit a refunding request to the Open Access fund. If you have any questions, we are happy to help even before the article is published. Please note the following instructions regarding the process to ensure a speedy refund:

    • You publish in an open access journal that meets the above mentioned requirements.
    • Details for the invoice:
      • Enter your name and your institute of the university or the clinical center with address as billing address.
      • Please have the title of the article put on the invoice.
      • Please make sure that invoices from other European countries do not include VAT and that the VAT number of the university (DE 126 118 759) or the UKM (DE 212 275 725) is noted.
      • If you have not paid the bill through an institution account, but have made private advance payments, please note:
        • We can only reimburse invoices issued to us by the UKM or an institute of the WWU. For you, this means: You must have the costs refunded by the UKM or your institute, and the UKM or your institute can then recover the costs through the fund.
      • For reimbursement, send the documents to the ULB Münster (Krummer Timpen 3, 48143 Münster) for the attention of Dr. Viola Voß or Jessica Thomas. At the ULB, a formal check will be made once again to ensure that all conditions are met before payment is made. Please submit the following documents:
        • an invoice for the refund of publication fees (Example)
        • a copy of the original invoice from the publisher
        • a proof of payment, e.g. credit card/booking receipt (incl. VAT payment).

          If you have any questions regarding invoice details, please contact Mr. Rafalski (e-mail, phone +49 (0) 251 83-24024).
    • Invoices are processed in the order of arrival until the funds from the publication fund are exhausted.
    • Additionally, make your article available via the university publication server miami. To do so, send us an e-mail to miami@uni-muenster.de, including:
      • Your article in PDF/A format
        Note: PDF/A files must not have any security settings (e.g. password protection).
        Alternatively, you can provide us with the link or DOI to your publication on the publisher's site.
      • Consent for the publication of a digital publication

    We will inform you as soon as your article has been published on miami.

    • In addition, you should add your article in the research portal of the WWU.

    Overview of articles supported by the Open Access Publication Fund

  • Funding for Open-Access Monographs and Anthologies

    There are some basic criteria, which can be further restricted by more specific regulations of the faculties of the University of Münster. If a faculty waives participation in the Publication Fund, members of that department are not eligible for funding.

    Requirements for Funding the Publication of a Monograph or an Anthology

    Funding from the Open Access Monographs Publication Fund is subject to the following basic conditions:

    Authors and Editors

    • The author of a monograph or the editor of an anthology is member of the University of Münster. The WWU affiliation of the authors must be clearly recognizable in the publication.
    • Authors or editors from among the students are eligible for funding from the master's program onwards.
    • The applicants have an ORCID iD.

    Quality Assurance and Licenses

    • Publications go through a peer review process, as is common for publishers listed in the Directory of Open Access Books (DOAB), for example.
    • Publications should follow the quality standards for entry into open access for books.
    • The printed and electronic versions of the publication are published simultaneously, i.e. without an embargo period for the electronic version.
    • Publications are published directly under an Open Access-compliant license (e.g., a Creative Commons license).
    • On the publisher's website, as well as in the electronic version and any parallel print version, publications will be clearly and prominently identified as Open Access publications.
    • The publications should contain a note that they were supported by the publication fund of the University of Münster.
    • Funded publications are made available on the WWU publication server, miami.

    Refundable Costs

    • Applicants must submit one or more offers from publishers indicating the specific costs of making the publication Open Access. Only Open Access publication fees are eligible for funding; printing costs, typesetting costs, surcharges for color, volume, etc. cannot be funded.
    • Funding per publication is limited to a maximum of EUR 3,500 gross.
    • The combination of funding with other funds is possible. Publications that have been produced as part of externally funded projects and for which publication funds are available for full financing cannot be funded.

    Deadlines and Limitations

    • Funding is only possible for works not yet published at the time of application.
    • Applications can be submitted informally by e-mail to the ULB throughout the year. The faculties' decisions on these applications are made in April/May and October/November of each year.
    • The approval for funding is valid for a period of 12 months. If the planned publication cannot take place within this period, a new application must be submitted.
    • Funding is limited to two publications per author or editor per year.
    • Applications for funding will be processed on a first-come, first-served basis until funds are exhausted.
    • Dissertations written at University of Münster are eligible if they have been evaluated with at least "magna cum laude"; bachelor's and master's theses are not eligible for funding.
    • Publications in the "Wissenschaftliche Schriften der WWU Münster" and in the "FID Benelux - Open Access Publications" are excluded from funding.
    • Additional criteria may apply for the faculty to which the authors or editors belong (see below).

    Department-Specific Criteria

    Faculty 4 & 15

    A decision by these faculties is still pending.

    Faculty 2, 3, 7, 11, 12, 13

    These faculties do not participate in the Open Access Publication Fund for monographs; therefore, refunds are not available.

    Faculty 1
    • Conference volumes are not eligible if they are pure documentary volumes.
    • Emeriti may apply for funding for up to three years after reaching retirement.
    • Publications by visiting scholars are not eligible for funding.
    • Students who wish to apply for funding must have at least a Master's degree or its equivalent or a Church degree.
    • A maximum of one fund per author/publisher per year is possible.
    • The institutes or seminars to which the publication belongs to decide on the funding.
    Faculty 5
    • For dissertations, funding can only be applied for in case of a grade of "summa cum laude".
    • Conference volumes are not eligible for funding.
    • Publications by visiting scholars are not eligible for funding.
    • A maximum of funding for 3 publications per year is possible.
    • A maximum of one fund per author/publisher per year is possible.
    Faculty 6
    • For dissertations, funding can only be applied for in the case of a grade of "summa cum laude". The department also reserves the right to review these applications on a case-by-case basis.
    • Publications by visiting scholars and Emereti are not eligible for funding.
    • Students who wish to apply for funding must have at least a Master's degree or equivalent.
    • A maximum of one fund per author/publisher per year is possible.
    Faculty 8
    • The department reserves the right to review all applications on a case-by-case basis.
    • The Institute for Musicolocy does not participate in the Open Access Publication Fund.
    Faculty 9
    • Dissertations: Only the three dissertations nominated by the department each year for the Dissertation Award of the University of Münster are eligible.
    • Habilitation thesis are eligible; other monographs and anthologies and conference volumes are not eligible.
    Faculty 10
    • Students who wish to apply for funding must have at least a Master's degree or equivalent.
    • Anthologies and conference volumes are only eligible if 3/4 of the contributions are written by "corresponding authors" from the department.
    Faculty 14
    • Dissertations as well as anthologies and conference volumes are not eligible for funding.
    • Publications by visiting scholars and Emereti are not eligible for funding.
    • Students who wish to apply for funding must have at least a Master's degree or equivalent.
    • A maximum of two publications can be funded per year.
    • A maximum of one fund per author or editor is possible per year.

    Procedure

    • Applications may be submitted informally to the ULB throughout the year.
    • Interested parties please contact the ULB Open Access team by e-mail.
    • Applicants must submit one or more offers from publishers indicating the specific costs of making the publication openly accessible. In addition to the offers from the publishers, an abstract for the publication must be submitted.
    • The ULB reviews incoming applications for compliance with basic and faculty-specific formal criteria.
      • If a faculty reserves the right to make a funding decision: ULB collects applications by 01.04. and 01.10. as deadlines and forwards them to the appropriate faculties for decision; faculties return their decisions to the ULB within 6 weeks.
      • If there are only formal criteria and the faculty does not have to decide in individual cases: the applications can be decided by the ULB and then processed further.
    • The ULB informs the applicants and, in case of a positive decision, takes care of the financial processing of the funding project including the settlement with the faculty as well as the second publication on miami.
    • The costs for the refunds will be distributed to the ULB and the faculties in the following year according to the distribution principles determined by the WWU License Commission. The ULB bears one third of the amount, while the departments bear two thirds.

    Overview of monographs and anthology contributions supported by the Open Access Fund

Spezielle Förderungen aus anderen Mitteln

  • Open Access conditions for journals from individual publishers
    There are agreements with various publishers regarding Open Access discounts or Publish & Read contracts.
    More information
  • Open Access funding for publications from completed BMBF projects
    With the newly created Post-Grant-Fund, the BMBF supports publication fees for publications from completed projects funded by the BMBF.
    More information
  • Journals in the field of high energy physics (SCOAP3)
    In January 2014, the University of Münster joined the SCOAP3 consortium (Sponsoring Consortium for Open Access Publishing in Particle Physics). This is a worldwide association of libraries and scientific institutions with the goal of making scientific publications in high-energy physics (HEP) freely accessible.
    More information
© Universität Bielefeld

Open Data for Open Access

The OpenAPC Initiative has set up a platform that makes transparent those costs involved in paying Open Access publication charges for articles (APCs) and for books (BPCs). ULB Münster participates in OpenAPC on behalf of the WWU Publication Fund.

For the cost of articles in open access journals (APCs), you can view the figures for 2011-2021 in an overview or for 2011-2016, 2017, 2018, 2019, 2020, and 2021 individually. For the costs of open access monographs and anthologies (BPCs), you can find the figures from 2017 in this overview.

Funding

© DFG

The DFG supports the publication of research results in open access journals with the funding program "Open Access Publication Costs". The aim of DFG's funding program is to support scientific universities in establishing permanent and reliable structures for funding Open Access publications.

The Publication Fund of the University of Münster for journal articles was supported by DFG funding from 2011 to 2018.