Affiliation guidelines of the University of Münster

The following affiliation guidelines aim to increase the visibility of the University of Münster and its researchers and to improve the university’s international reputation.
Of utmost importance are additional details on authors and editors of scientific publications, e.g. in journals, books and conference reports. The key factor for ensuring their recognition is the statement of institutional affiliation. Its uniformity is essential. Therefore, all authors at the University of Münster are required to observe the content of these guidelines.
In addition, publications are easier to find and retrieve by using identification systems such as ORCID, ResearcherID or Scopus Author ID, since they allow for an unequivocal attribution of authorship. Visibility is enhanced further when research results are made available via open-access channels.

Scope of application

For all persons who are members of the University of Münster in accordance with § 9 NRW Higher Education Act (HG NRW), the following provisions of the affiliation guidelines are obligatory, in particular the standardised statements of affiliation. This also applies to doctoral candidates, students, visiting researchers, scholarship holders and honorary professors, provided that their published research was conducted at the University of Münster.

Further recommendations

Unequivocal identification of authors and editors

Please spell your name the same way in all scientific contexts and publications. This applies in particular for double-barrelled names or names with umlauts and/or prefix.
Different authorial identifiers can be used, e.g. ORCID, ResearcherID or Scopus Author ID. They guarantee that authors will be identified uniquely, regardless of identical names, name variants, name changes or shifts of institutional affiliation. Since 2018 the University of Münster has been a member of the ORCID Germany Consortium and therefore, expressly recommends ORCID. ResearcherID and Scopus Author ID are primarily used in the context of Web of Science or Scopus, but both can be linked with ORCID.
Please create also a profile for the most widely-used services in your field and link it with your publications. This ensures that your publications will be attributed correctly and consistently to your person.

Unequivocal identification of institutions

For the University of Münster, there are standardised identifiers which ensure a publication’s correct attribution in the submission procedure:

Integrated Authority File GND	1194191657
Global Research Identifier Database GRID	grid.5949.1
ISNI	0000 0001 2172 9288
Research Organization Registry ROR	00pd74e08
Ringgold	9185
Virtual International Authority File VIAF	142555086
Wikidata	Q168426

Unequivocal identification of open access and secondary publication

When choosing your publication format, please consider its suitability for open access publication and upload the full text to a freely accessible repository. We recommend using miami, the document server of the University of Münster.
If you have any questions concerning open access or need support, do not hesitate to contact the ULB team at openaccess@uni-muenster.de.

Funding acknowledgements

For publications produced in connection with externally funded research projects, funding acknowledgements are usually obligatory in accordance with the regulations of the corresponding funding provider (e.g. DFG or EU). In addition to mentioning the funding organisation(s), the project number (German Research Foundation (DFG)) or grant number is often required.

Recording all publications in the university's research information system

Please meet your reporting obligation and record all your publications in our research information system. It serves as a central database for research reporting, university rankings and the planned university bibliography.
Members of the Faculty of Medicine should report their publications for performance-based funding and internal remuneration to the publications database EVALuna Biblio.

Advisory service

If you have any questions or require further assistance, please contact publizieren@uni-muenster.de.

PDF version

A downloadable bilingual version of the guideline is available as a PDF file.