1. Open the Jitsi Meet Web Page

Go to the website conf.uni-muenster.de. Use Google Chrome as your browser (even as a Mac user). If the page is displayed in German, you can change the language to English by clicking on the gear symbol (Einstellungen > Mehr > Sprache) in the top right corner. Now enter the desired conference name in the field (e.g. ConferenceDepartment2 or Conference-Department-2). Letters, numbers, dots and hyphens are allowed, blanks and umlauts are not. Then click "Go".

2. Enable Microphone / Camera

If you use Jitsi Meet for the first time, you will need to confirm the use of your microphone (and your camera). Click on "Allow".

3. Confirm the Host/Moderator

You will now receive the message "Waiting for the host...". Click on "I am the host".

4. Login

Log in with your university ID and your university password. The video conference starts.

5. Conference Room

Now the conference room appears. First click on the information icon in the lower right corner.

6. Set Password & Invite Participants

In the info menu you can view the URL of the conference room and set a password for the room. You should set this password in any case so that only the participants invited by you can enter the conference room. To do so, click on "Add password", enter the desired password and confirm with the "Enter" key. Click on "Copy" to copy the URL of the conference room and send it to the participants by e-mail. If you have set a password, it will not be copied, i.e. you must communicate it separately.

7. Quality Settings

First click on the three dots in the lower right corner. Under the menu item "Settings" you have the possibility to make further adjustments.

• Manage video quality: Here you can lower the video quality of the conference to improve the overall quality of communication, especially with multiple users. To do this, set the slider to "Low definition" and click "Done".
• View full screen: In full screen mode you can use the full width of your screen for the conference.
• Settings:
  • Under "Devices" you can choose between different microphones (e.g. headseat or webcam microphone) and different camera options (e.g. front or rear camera of a mobile phone).
  • Under "Profile" you can set your display name. You can also log out as the host/moderator of this session in the lower left corner.
  • Under "More", you as the host/moderator can set various initial settings for the conference room. You can, for example, specify that everyone starts muted and/or that everyone starts without video. This can be especially useful for large groups. In addition, this menu also contains the language settings.

8. Microphone and Camera

You can switch your microphone and camera on and off as you wish using the icons in the middle. You can leave/end the conversation using the handset symbol in the middle.

9. View

With a click on the tile symbol at the bottom right you can switch between the view of an individual or the view of all connected participants.

10. Information Exchange & Discussion Organisation

The following options are available in the menu at the bottom right for the exchange of information and the organisation of discussions:

• Share your screen: Using the screen icon at the bottom left you can show the other participants your own screen (e.g. to present documents).
• Hand signal: The use of the hand symbol is particularly useful in large, moderated video conferences in which all persons who are not speaking are muted. By clicking on the hand symbol, a participant can indicate that he/she wants to speak.
• Chat: You can use the speech bubble icon to chat parallel to the video conference.

11. Continue Using a Password-Protected Conference Room

With Jitsi, a conference room normally only exists as long as users are in the room. If you want to have a password protected conference room for regular appointments (e.g. team meetings), enter "/persist" in the chat of the room. You will receive the confirmation "Successfully persisted room". If you later create a conference room with the same name, the original room is opened with the corresponding password. If you no longer need the conference room in the long term, enter "/unpersist" in the chat area to unblock the room.

Note: Conference rooms/passwords saved in this way are stored unencrypted in a database for technical reasons. Therefore, for security reasons, no passwords may be stored that are still being used elsewhere. If you unblock the conference room with "/unpersist", you also delete the corresponding password from the database.